Division of Student Affairs/Division of Enrollment Management

Division of Student Affairs

Central to the Division of Student Affairs is enhancing the holistic educational experience of students by providing educationally purposeful services and programs that bridge classroom learning with out-of-class experiences. The primary focus of the division of Student Affairs is to provide opportunities (e.g., activities, programs, resources, and well-maintained facilities) and to create environments that support the achievement of the university’s educational goals. The quality of student life, however, depends on the extent to which students take advantage of what the university offers for their personal learning and social enrichment. Students can be assisted in this important task through the units that comprise the Division of Student Affairs and Enrollment Management.

Center for Leadership and Character Development

The Center for Leadership & Character Development focuses on developing student leadership through seminars, institutes, retreats, and workshops. The Center houses dozens of books and audio tapes on leadership, personal development, career development, and service learning. Programs include the Freshman Academy during the fall semester, the Alternative Spring Break experience and a Leadership Lecture Series throughout the year. All students are encouraged to utilize the center. Students should be mindful that space is limited in major leadership programs.

Department of Student Development

The focus of the Department of Student Development is to incorporate student learning and student development into experiential and social opportunities that will enhance students’ overall educational experience. This department recognizes the importance of a comprehensive college health program, which supports our academic program, to include focus on professional personal and career counseling services, health promotion, education and prevention, medical/clinical/holistic services, intramural sports and wellness and other services.

Counseling and Disability Services

The Office of Counseling and Disability Services provides free, confidential counseling to all students. College life is a transitional period marked by change, pressure and stress. The goal is to help students understand this period and find ways of coping and grow from their experiences.

Personal Counseling

Mission

To provide developmental, remedial, preventive and consultative/training services which will assist students to grow and experience personal and academic success within the educational framework.

Areas of counseling include but are not limited to: relationship issues, self-esteem, stress management, eating disorders, problem gambling, pregnancies, anger management, depression and suicide, home-sickness, self-injurious behaviors and substance abuse.

Disability Services

Mission

To improve the educational development of students with disabilities and the vocational access of employees with disabilities by providing appropriate accommodations; and to enhance understanding and support within the campus community.

Accommodations are academic services or adaptations that allow a student with a disability to have full access to academic information and access to demonstrate they mastered the information or allow an employee to have access to meet the essential functions of their position. Accommodations do not guarantee success, but they provide equal access. Accommodations do not compromise academic standards or the mastery of essential course elements. Students with disabilities who receive accommodations must still meet all admission and academic standards, including attendance requirements.

Accommodations typically offered, based on the individual student’s documented needs may include, but are not limited to: registration assistance, consultation with faculty, volunteer note taker services, permission to tape lectures, priority seating, and relocating inaccessible classrooms, extended test time, low distraction test room, audio books, adaptive software and enlargement of print materials.

All students who have been approved for accommodations receive an Accommodation Letter each semester to show to their professors. The Accommodation Letter outlines the student’s approved accommodations. It is the student’s responsibility to pick up this letter each semester, discuss their needs and accommodations with their professors and have their professors sign the Acknowledgement Form. The student is responsible for returning the signed Acknowledgement Form to the Coordinator of Disability Services each semester. Students should not assume that professors would provide accommodations without an Accommodation Letter.

Services are available to those students who choose to self-identify to the Coordinator of Disability Services and provide appropriate documentation of their disability that meets standards set by the Board of Regents. The office refers students to resources to obtain documentation, if needed. Students with a learning disability, attention deficit disorder, an acquired brain injury, psychological disorders, chronic medical illnesses, mobility impairments, pervasive developmental disorders, vision impairment and hearing impairment may be eligible. Written copies of documentation requirements are available in the office. SSU does not offer separate classes for students with disabilities. All disability accommodations are provided at no charge.

The Office of Counseling and Disability Services: 912-358-3129.

Student Health Services

Harris-McDew Student Health Center

Mission

Student Health Services is dedicated to the delivery of excellent health care, the facilitation of student learning and personal responsibility, and the continual improvement of medical services to foster growth and attitudes for the future.

All full-time undergraduate and graduate students pay a student health fee that covers the unlimited use of student health center services without additional cost for services provided by the staff. The center, which is staffed by nurses, is open Monday through Thursday. A part-time physician is also available evenings Monday through Friday. Available services include:

• Medical and nursing examination and care;
• Rape Crisis Center;
• Family Planning Services;
• Limited pharmacy services;
• Information, consultation and referrals;
• Wellness and wholesome mental and physical health habits programs; and
• Day beds for temporary observation and care.

A resident student suffering from an injury or sudden illness during hours when the health center is closed should contact the residence hall staff, community assistant, or the Department of Public Safety. An ambulance or paramedic unit may be dispatched to campus for an immediate evaluation or transportation to the hospital as needed at the student’s expense. Students are responsible for the cost of all services provided by any other community health care provider. All students are encouraged to secure coverage by an adequate health insurance plan and should follow its directions for emergency or crisis care. Information on a current student health insurance plan is maintained in the Student Health Center. Participation in the student health insurance plan is voluntary and the student is responsible for the cost.

Contact: The Harris-McDew Student Health Center; (912) 358-4122.

University Recreation and Wellness

The University Recreation and Wellness (URW) department is designed to foster both competitive and leisure sports and fitness activities for both men and women. The purpose of the URW is to promote student learning for all students, and development by encouraging outcomes such as intellectual growth; ability; to communicate effectively, realistic self-appraisal, enhanced self-esteem, clarification of values, leadership development, physical fitness, meaningful interpersonal relations, ability to work independently and collaboratively, social responsibility, satisfying and productive lifestyles, appreciation of aesthetic and cultural diversity, and achievement of personal goals.

Mission:

To enhance students’ fitness and wellness, knowledge, personal skills, and enjoyment by providing opportunities for a variety of activities that may contribute to individual fitness and wellness; opportunities for cooperative and competitive play activity in the game form; and a medium through which students can learn and practice leadership, management, program planning and interpersonal skills.

Activities usually include, but are not limited to, basketball, volleyball, softball, and flag football. Participants are required to complete a Student Waiver Form with the URW office. Sporting equipment and other resources will be made available.

Contact: University Recreation and Wellness; (912) 358-3071.

University Career Services

University Career Services are designed to assist students and other designated clients through all phases of their career development.

Mission

To assist students, alumni and retirees of Savannah State University in developing and implementing career plans, through career guidance, promoting institutional awareness, early intervention activities, exposure to resources and involvement in opportunities for learning and development of career goals.

University Career Services offers services and resources, which include, but are not limited to career focus checklist for freshmen through seniors, job fairs, computer career guidance, employment bulletins, internship guidance, interviewing and job searching programs, on campus recruiting and outreach programs, referral services and resume development.

Contact: University Career Services; (912) 358-3140.

Housing and Residence Life

University Housing and Residence Life provides comfortable, affordable, and secure residential communities located throughout campus. In particular, the university has traditional residence hall facilities and apartment-style facilities for upper-class- level students. Residence life programs promote student development, leadership and a variety of living and learning options that compliment classroom instruction. For a greater understanding of residence life at the university, students are encouraged to read the Student Handbook, which is available in the Office of the Dean of Students.

Students wishing to live on campus are required to apply for housing at the beginning of the academic year, summer school, and any semester that is preceded by a break in continued residence. Room assignments are made for the academic year. Students who live in residential facilities are required to purchase a meal plan. Students who have a diet prescribed by a physician may be exempted if dining services are unable to prepare meals.

Learning communities are established in designated housing facilities for merit scholars (SSU Honors Program, externally funded scholarship recipients, e.g., NSF, NIH, etc.). As approved annually by the University, this housing includes free accommodations in the summer to allow qualifying merit scholars to participate in required research training during the summer semester.

Contact: University Housing and Residence Life; (912) 358-3132.

Department of Student Life

The Department of Student Life, is responsible for enhancing student life for all students, through co-curricular activities, which are an integral part of the physical, social, emotional, spiritual, and intellectual growth of students. Student activities at Savannah State University consist of:

• Clubs and Organizations
• Game Room and Recreational Activities
• Movies
• Campus-wide and Informal Activities
• Departmental Activities

Student organizations provide opportunities for students, faculty, and staff to interact with one another during cultural, recreational, spiritual and social activities either in formal or informal settings.

Organizations that are recognized at the university include:

• Honor Societies
• Professional and Departmental Organizations
• Fraternities and Sororities
• Service Clubs and Organizations
• Student Leadership Development

Student Organizations

• Alpha Kappa Alpha Sorority, Inc.
• Alpha Phi Alpha Fraternity, Inc.
• American Chemical Society
• American Society of Civil Engineer
• Behavior Analysis Student Assoc.
• Cheerleading Squad
• Campus Ministry
• Delta Sigma Pi
• Delta Sigma Theta Sorority, Inc.
• Educators Rising
• ENACTUS
• Environmental Science Club
• Freshman Class
• Graduate Student Advisory Council
• Graduate Association of Public
• Administrators
• Georgia Association of Educators
• (GAE) Student Chapter
• Graduate Student Advisory Council
• International Students Association
• Iota Phi Theta Fraternity, Inc.
• Iota Phi Lambda Business Sorority
• Junior Class
• Kappa Alpha Psi Fraternity, Inc.
• Mass Communication Student
• Association
• Master of Social Work (MSW) Student
• Organization
• Model African Union
• Model United Nations
• NAACP
• National Council of Negro Women
• National Pan-Hellenic Council
• National Association of Black
• Accountants
• National Association of Black Social
• Workers
• NROTC
• Omega Psi Phi Fraternity, Inc.
• Obsidian Dance Repitory
• Phi Alpha Delta Law Fraternity, Inc.
• Phi Beta Sigma Fraternity, Inc.
• Players by the Sea
• Queens Coalition
• Residence Hall Council
• Senior Class
• Sigma Gamma Rho Sorority, Inc.
• Social Workers of Tomorrow
• Sophomore Class
• Student Orientation Leaders
• SSU Marching Tiger Band
• SSU Quiz Bowl Team
• Student Government Association
• Tiger Ambassadors
• Tiger’s Roar Newspaper
• Wesleyan Gospel Choir
• Zeta Phi Beta Sorority, Inc.

Office of Student Conduct

The Office of Student Conduct’s mission is to promote the development of character, citizenship, civility, individual and social responsibilities of students and student organizations at Savannah State University. The office provides programs that promote the obligations of citizenship in the University community. Students and student organizations are also provided with the tools necessary for success in pluralistic society by providing feedback about behaviors that both enhance and harm the academic community, as well as assistance and opportunities in modifying such behaviors.

Student Conduct

Students enrolled at Savannah State University are expected at all times to exemplify civility, respect and integrity. The University reserves the right to exclude at any time students whose conduct is deemed improper or prejudicial to the welfare of the University community.

Disruptive Behavior

The following statement is the policy of the Board of Regents regarding disruptive behavior at any institution of the University System. The rights, responsibilities, and prohibitions described in this statement are incorporated as a part of these regulations.

“The Board of Regents of the University System of Georgia reaffirms its policies to fully support freedom of expression by each member of the academic community and to preserve and protect the rights and freedoms of its faculty and student members to engage in debate, discussion, and peaceful and non-disruptive protest and dissent. The following statement relates specifically to the problem described herein. It does not change or in any way infringe upon the Board’s existing policies and practices in support of freedom of expression and action. Rather it is considered necessary to combat the ultimate effect of irresponsible, disruptive, and obstructive actions by students and faculty who tend to destroy academic freedom and the institutional structures through which it operates. In recent years, a new and serious problem has appeared on many college campuses in the nation. Some students, faculty members, and others have on occasion engaged in demonstrations, sit-ins, and other activities that have clearly and deliberately interfered with the regular orderly operation of the institution concerned. Typically, these actions have been the physical occupation of a building or campus area for a protracted period of time or the use of verbal or written obscenities involving indecent or disorderly conduct.

These actions have gone beyond all heretofore-recognized bounds of meetings for discussions, persuasion, or even protest in that (1) acquiescence to demands of the demonstrations is the condition for dispersal, and (2) the reasonable and written directions of institutional officials to disperse have been clearly ignored. Such activities thus have become clearly recognizable as an action of force, operating outside all established channels on the campus, including that of intellectual debate and persuasion, which are at the heart of education.

The Board of Regents is deeply concerned about this problem. Under the Constitution of the State of Georgia, under all applicable court rulings, and in keeping with the tradition of higher education in the United States, the Board is ultimately responsible for the orderly operation of the several institutions of the University System and the preservation of academic freedom in these institutions. The Board cannot and will not divest itself of this responsibility.

Of equal or even greater importance, such action of force as previously described destroys the very essence of higher learning. The essence is found in the unhampered freedom to study, investigate, write, speak, and debate on any aspect or issue of life. This freedom, which reaches its full flowering on college and university campuses, is an essential part of American democracy, comparable to the jury system or the electoral process.

For these reasons and in order to respond directly and specifically to this new problem, the Board of Regents stipulates that any student, faculty member, administrator, or employee, acting individually or in concert with others, who clearly obstructs or disrupts, or attempts to obstruct or disrupt any teaching, research, administrative, disciplinary or public service activity, or any other activity authorized to be discharged or held on any campus of the University System of Georgia, is considered by the Board to have committed an act of gross irresponsibility and shall be subject to disciplinary procedures, possibly resulting in dismissal or termination of employment.

The Board reaffirms its belief that all segments of the academic community are under a strong obligation and have a mutual responsibility to protect the campus community from disorderly, disruptive, or obstructive actions, which interfere with academic pursuits or teaching, learning, and other campus activities.”

Violations of the Student Conduct Code

Students, including Distance Learning students, may receive disciplinary action, including suspension and dismissal for a number of acts of misconduct committed on or away from University property. (For additional details, see the Savannah State University Code of Student Conduct) as listed in the Student Handbook. Examples of these actions are listed below.

• Academic misconduct
• Disorderly conduct
• Misuse of student identification cards
• Hazing and/or harassment
• Violation of the local, state and federal laws
• Possession of drugs and alcoholic beverages
• Falsification of records
• Unauthorized use of computer resources
• Unauthorized entry or use of University facilities
• Violation of residence hall visitation rules and regulations
• Possession of weapons

Disciplinary Procedures

A charge of misconduct originates with the accuser filing a written charge with the Office of Student Conduct. Any person may refer a student suspected of violating the student conduct code. Upon receipt of the charge, the Coordinator for Student Conduct conducts an informal investigation to determine whether to drop the case or send a letter of notification to the accused student. If a formal charge is made to the accused, either electronically, certified letter, or in person, the Coordinator will request a meeting with other necessary relevant parties on an individual basis. The purposes of the administrative interview are two-fold: first, to determine whether probable cause exists to believe the accused may have committed the charged offenses; and second, to determine whether to have the case heard by the Coordinator or the University’s Student Conduct Review Board. The Coordinator will notify all persons of the time and place when they are to appear before the Board.

Student Conduct Review Board

Unless the accused elects to have the case decided by the Coordinator for Student Conduct the Student Conduct Review Board (comprised of faculty, staff and students) will adjudicate the case. If the accused chooses a hearing by the Student Conduct Review Board, the Coordinator or Investigator shall present the case on behalf of the person bringing charges, including cases where the Office of Student Affairs files the charges.

Basis for Review (Appeals)

All appeals must be made in writing within five business days of the original decision. The original decision is final on the day it is rendered by the Coordinator and the Hearing Body (Hearing Officer, Student Conduct Review Board or Administrative Hearing Officer). The filing of an appeal will not postpone punishments imposed there under, by the Dean of Students or the Hearing Body.

The accused may appeal on the grounds listed below. The appellant, as appropriate, may assert additional grounds.

1. The proceeding failed to follow procedures; including observing the rights of the accused, but only if such failure actually resulted in preventing the accused from adequately defending against the charge.
2. The findings are not supported by substantial evidence, or the recommendations are not supported by the findings.
3. One or more members of the adjudicating body demonstrated bias. “Bias” requires more than merely knowing the accused or knowing something about the case. Disqualification occurs only where it can be established that the Vice President or Student Conduct Review Board member was incapable of rendering a fair decision.
4. In light of the nature of the offense and the student’s disciplinary record, the sanctions imposed by the adjudicating body were excessive.

Article IX Appeal to Board of Regents

A student dissatisfied with the President’s decision has the right to appeal to the Board of Regents. The appeal to the Board shall be submitted in writing to the executive secretary of the Board through the Chancellor, within twenty calendar days after the President’s decision and shall cite all the reasons for dissatisfaction with the previous decision.

Drug possession or use (without valid medical or dental prescription), manufacture, transportation, storage, furnishing, or sale of any narcotic or dangerous drug controlled by federal or Georgia law is prohibited. Students convicted of violation Section II (Drugs and Alcohol) of the student conduct code may lose academic credit and/or federal financial aid and/or be suspended from the University.

Weapons

Persons found in possession of weapons will be subject to disciplinary action by the University and/or local courts. Violators will be subject to arrest, adjudication by the University and/or prosecution by local, state, and federal courts. It is against University rules and regulations for students to possess, use, or store weapons such as guns, blackjacks, bow and arrows, Taser guns, BB guns, air guns, ammunition, hunting slingshots, martial arts weapons, chemical weapons, medieval weapons, darts, knives or mace. Carrying a weapon onto or within 1,000 feet of property owned, controlled, or leased by the University is strictly prohibited.

Contact: The Office of Student Conduct is conveniently located on the SSU campus in the King-Frazier Student Center, room 247, and can be contacted at (912) 358 - 3122.

Title IX: Compliance

Sexual Harassment, Discrimination, and Sexual Misconduct Policy

Title IX of the Education Amendments of 1972 prohibits discrimination based on sex in education programs and activities that receive federal funding.

Title IX states: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”

Title IX prohibits sex discrimination in any university program including, but not limited to health services, counseling, psychological services, athletics, admissions, academic programs, extracurricular activities, employment, and financial aid, housing, and student services. Title IX prohibits discrimination by and against both males and females, by students, faculty and staff, and visitors.

The policy of Savannah State University is to implement equal opportunity for employees, students and applicants for employment or admission without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, veteran status, and physical or mental disability.

“Discrimination based on sex” contains a broad category of activities that prevent or limit the victim from participating in or benefiting from an education program or activity.

Examples of sex-based discrimination, include, but are not limited to:

Unequal admission, participation, or employment opportunities in education programs and activities based on a person’s sex;

Unequal opportunities to participate in intercollegiate athletics or to receive athletics-based financial assistance based on a person’s sex.

Sexual Harassment

“Discrimination based on sex” also includes sexual harassment. Sexual harassment is unwelcomed sexual conduct, intimidation, or coercion that is severe and pervasive, and that prevents or limits the victim from participating in or benefiting from an education program or activity. Harassers and victims may be either male or female, and may be students, faculty, or staff.

Examples of sexual harassment include, but are not limited to:

• Criminal sexual conduct, such as rape and sexual assault
• Requesting or pressuring an individual for sexual favors
• Discussing sexual activities
• Sexual conduct of any nature, which is not freely and mutually agreeable to both parties
• Sexual remarks about one’s clothing, body or sexual activities
• Sexual jokes, innuendo, texts, teasing and/or remarks
• Verbal harassment or abuse
• Stalking
• Indecent exposure
• Unnecessary touching, patting, cornering, fondling, hugging, against a person’s body

Consensual Relationships

The existence of such a consensual relationship must be immediately disclosed to your supervisor. Consensual romantic or sexual relationships between supervisor and employee or between faculty and students are strongly discouraged. No person involved in a consensual relationship should have direct responsibility for evaluating the employment or academic performance or for making decisions regarding the promotion, tenure, or compensation of the other party to the relationship. The existence of such a consensual relationship must be immediately disclosed to your supervisor.

Retaliation is prohibited.

It is unlawful to retaliate against an individual for filing a complaint or for cooperating in an investigation of complaint regarding Title IX. SSU will take strong responsive action if retaliation occurs. Any person found to have retaliated against an individual reporting, filing, or cooperating in a Title IX matter is subject to SSU disciplinary procedures up to and including expulsion or termination.

Title IX-Sexual Misconduct

Savannah State University supports a safe learning environment for all students, faculty, staff and campus visitors. The university prohibits sex discrimination, including sexual misconduct of any kind, and enforces a Sexual Misconduct Policy. The policy applies to all students, employees and third parties, regardless of sexual orientation or gender identity. Any form of sexual misconduct, including but not limited to sexual assault, sexual exploitation, sexual harassment and stalking, will not be tolerated on the Savannah State University campus. The university encourages members of the campus community to report sexual misconduct immediately and has several tools available to ensure the process is fair and prompt.

Division of Enrollment Management

As a resource to Savannah State University, the Office of Enrollment Management, reporting to the Division of Student Affairs, facilitates, coordinates, manages, and provides continued outstanding services to students, faculty, staff, administration, the community, prospective students, and alumni.

The Enrollment Management endeavors to promote and enrich student education through recruitment, admissions, and student services support by way of ongoing direct contact with students in their everyday lives. This mission is accomplished by working in partnership with the University community and its stakeholders.

The scope of the office is to advance the recruitment and admissions activities of the institution while achieving a healthy overall mix of high achieving students, students with limited learning support need, adult learners, transfer students, out-of-state and international students. The office is also charged with creating an enrollment profile that reflects the changing demographics of the State of Georgia and, in particular, the metropolitan areas of Savannah and the Coastal Georgia region.

By developing and/or implementing highly functional information systems, and a robust reporting environment, the Office of Enrollment Management provides ongoing analysis of the characteristics and student behaviors of current, prospective, and former students to help the University achieve its goals. It studies enrollment trends, forecasts enrollments, and develops strategies to improve recruitment and customer service efforts and endeavors.

Undergraduate Admission to the University

Persons who wish to enroll at Savannah State University must file an application, which can be obtained from the Office of Admissions or GA Futures (GAFutures.org). Applicants who are high school students should file an application as early as possible during their senior year. All applications must be filed and completed by the application deadline for the semester in which applicants plan to enroll.

All new students (freshmen, transfers, and others) attending regularly scheduled classes or receiving resident credit will be required to submit a University System of Georgia Certificate of Immunization prior to attending such classes. This certificate will be kept on file in the Office of Student Health Services and will be valid throughout enrollment. Students without this certification of immunization may be denied permission to enroll at the University. Exceptions may be made for students who have religious objections and students whose physicians have certified that the students cannot be immunized because of medical reasons.

Savannah State University reserves the right to employ appropriate assessment mechanisms to ascertain the suitability of applicants to enroll in the University and to deny enrollment or admission to individuals based upon the results of this assessment.

The University reserves the right to withdraw admission prior to or following enrollment if students become ineligible as determined by the standards of the University or Board of Regents. These standards may be revised and new policies initiated upon the discretion and consensus of the University and Board of Regents.

Admission Procedures

Applicants are responsible for requesting official documents required for admission be sent directly from their previous institutions to the Office of Admissions. Official documents must be issued by the records office of the previous institution(s) in either a sealed envelope sent or electronically to the Office of Admissions at Savannah State University. These documents become part of the applicants’ permanent records and will not be returned.

The following are specific items required for admission:

• APPLICATION FORM. An application may be obtained from the Office of Admissions or on-line at http://www.savannahstate.edu/. Care should be taken to read the directions accompanying the application and provide all information requested. An incomplete application will cause delay and may be returned without a decision.
• CERTIFICATE OF IMMUNIZATION. All applicants must submit a copy of immunization(s) as a condition of enrollment. This document must be on file before registration.
• OFFICIAL TRANSCRIPT(s) OF COURSES COMPLETED. All documents must be on file in the Office of Admissions prior to the specified document deadline. Freshmen applicants should request their high school guidance department send an official copy of their transcript. Freshman applicants who are applying for FT status who have been dually enrolled at other higher education institutions must submit the transcripts from those institutions. Non-traditional adult candidates must submit an official high school transcript and/or official college transcript(s), if applicable. Transfer candidates with fewer than 45 transferable quarter hours, or 30 transferable semester hours should submit official transcripts from their high schools and from all colleges previously attended.
• COPIES OF TEST SCORES. The Scholastic Aptitude Test (SAT I) or The American College Testing Program (ACT) tests are required for all freshmen applicants and transfer students not meeting transfer requirements. Applications and information for the college entrance exams can be found in high school guidance offices or may be obtained from College Board or the American College Testing. The SAT college code assigned to Savannah State University is 5609, and the ACT college code number is 0858. Non-traditional students who earned a GED certificate are also required to submit Next-Generation ACCUPLACER scores as required to satisfy admission criteria. Transfer candidates who have attempted fewer than 45 transferable core quarter hours or 30 transferable semester hours must also submit SAT I or ACT scores and submit an official copy of their high school transcript.
• OTHER REQUIREMENTS. The University may require applicants to appear for a personal interview and take any exams deemed appropriate in order to make a decision regarding the qualification for admission to the University.

Admissions Requirements

Freshman Applicant/Regular Admission

Acceptance to the University is determined on the basis of a Freshman Index, which is calculated by using a numerical formula. (See Freshmen Index below) The required Freshmen Index for admission is 1940. The required high school curriculum, ACT or SAT scores, and grade point average is used to determine admissions. Applicants must be a graduate of an accredited high school (regional accrediting association or a public school regulated by a school system and state department of education) with a diploma (a certificate of attendance is not acceptable). The University requires the students’ final high school transcripts before they are allowed to attend classes. Applicants graduating from high school less than 5 years or earlier, must complete requirements of the Required High School Curriculum (RHSC) of the Board of Regents (see Required High School Curriculum).

Regular Admissions Requirements:

• Freshman Index of 1940
• SAT Evidence-Based Reading and Writing Section score of 480 (New SAT)/ 430 Critical Reading (Old SAT) and Math
• Section score of 440 (New SAT)/ 400 Math (Old SAT) or ACT English 17 or Reading 17, ACT Math 17, and ACT Composite 17
• Minimum 2.0 GPA
• 17 CPC Units

Freshman Index

The Freshman Index is calculated by adding a weighted high school GPA (500 x HSGPA) to the sum of the verbal and mathematics scores on the SAT. If ACT scores are submitted, a comparable formula is used.

Formula for SAT

(Freshman Index = 500 x HSGPA+SAT I verbal + SAT I Math) Prior to test administered March 2016
(Freshmen Index= 500 x (HSGPA) + 1.06 x (Evidence-Based Reading and Writing Section score + Math Section Score) -74) Test administered after March 2016
Formula for ACT
(Freshman Index = 500 x HSGPA + (ACT Composite score x 42) + 88

The required index score for regular admission to Savannah State University is subject to increase. Contact the Office of Admissions for current index scores for application term.

Test Scores

The highest scores submitted by the applicant will be used for admissions purposes. The minimum scores for regular admissions are as listed:

SAT I (New) 480 Evidence-Based Reading and Writing Section and 440 Math Section
SAT I (Old) 430 Critical Reading and 400 Math
ACT 17 English, 17 Math, and 17 Composite

High School Grade Point Average

A minimum of a 2.0 grade point average is required for Regular Admissions. The high school grade point average is calculated by using only college preparatory curriculum courses in the formula. All courses attempted will be calculated into the grade point average (upon receipt of final high school transcript the GPA is calculated on the 17 units used to satisfy Required High School Curriculum requirements). Courses will not be weighted unless designated by a grade legend printed on the applicant’s high school transcript indicating additional points should be added. A preliminary GPA is calculated for admissions and is re-calculated when the final high school transcript is received by the Office of Admissions.

Required High School Curriculum

Listed are the requirements for completion of the Required High School Curriculum (RHSC). A preliminary evaluation is processed using the current high school transcript to determine if the applicant is on track to complete the required number of units. A final evaluation is processed when the final high school transcript is received. The applicant must complete a minimum number or CPC units when the preliminary evaluation is processed for admissions.

Limited Admission

Freshmen applicants that do not meet the freshmen index for regular requirements may qualify for limited admissions if a minimum set of requirements are met. Only a small percentage of the total freshmen class may be admitted as Limited admits. Students will be evaluated and granted Limited admissions on a space availability basis if the minimum requirements are met.

Minimum Requirements for Limited Admissions:

• Freshman Index of 1790
• 2.0 grade point average
• SAT Critical Reading score of 430 (Old SAT)/ 480 Evidence-Based Reading and Writing Section (New SAT) and Math score of 400 (Old SAT)/ 440 Math Section (New SAT) or ACT of 17 English or 17 Reading, 17 Math, and 17 Composite
• A minimum of 17 units of RHSC courses

Satisfying Required High School Curriculum Deficiencies

Students who have not completed the RHSC requirements in high school, students that graduate from high schools that are not accredited, home school students and applicants earning a GED must satisfy the minimum number of units to satisfy requirements for admissions. Students that are admitted via limited admissions must satisfy the requirements during the first term(s) of enrollment.

English

Students earning a home school diploma and/or graduating from a non-accredited high school may take SAT II subject tests to earn CPC units. A score of 520 on the English Writing SAT II subject test and a score of 530 on the Literature test are passing scores. Students with a passing score on only one test would have two deficiencies at admission and, therefore, must be tested for placement into a Student Academic Assistance or Learning Support English course (institutional credit only).

Satisfactory scores on either test will provide credit for two years of CPC English while satisfactory scores on both tests will provide credit for four years or CPC English.

Limited admit applicants graduating with fewer than the four required units of English are required to take the reading and writing section of the ACCUPLACER. Based upon the score earned, students will either be exempt from or required to enroll in the appropriate learning support course. Students who took the SAT I exam and their Critical Reading or Evidence-Based Reading and Writing scores met or exceeded the average score of the first-time, full-time freshmen class of the previous year may satisfy any English deficiency.

Mathematics

Students earning a GED, earning a home school diploma and/or graduating from a non-accredited high school may take SAT II subject tests to earn CPC units. To satisfy the math CPC course requirements a score of 500 on the Math IC and a score of 550 Math IIC must be earned on the test. Students not passing either test would have three deficiencies.

Limited admit applicants graduating with fewer than the four required units of mathematics are required to take the math section of the ACCUPLACER. Based upon the score earned, students will either be exempt from or required to enroll in the appropriate learning support course. Students who took the SAT I exam and their Math scores met or exceeded the average score of the first-time, full-time freshmen class of the previous year may satisfy any math deficiency.

Science

Students earning a GED, earning a home school diploma and/or graduating from a non-accredited high school may take SAT II subject tests to earn CPC units. To satisfy the science CPC course requirements an applicant must achieve a score of 520 on the Biology subject test and a 540 on the Chemistry subject test or 590 on the Physics subject test. Students passing only one of the two required tests would have two deficiencies at admission.

Limited admit students that are admitted with fewer than the four required units of science are required to take a laboratory science course and pass it with a grade of ―C or better. Students must enroll in a laboratory science course and pass the course with a ―C or better.

Social Science

Students earning a GED, earning a home school diploma and/or graduating from a non-accredited high school may take SAT II subject tests to earn CPC units. To satisfy the social science CPC requirements an applicant must achieve a 560 on the SAT II subject tests in American History and Social Science and achieve a 540 on the World History. Students passing only one of the two required tests would have two deficiencies at admission and, therefore, will be required to enroll in a social science course.

Limited admit students that are admitted with fewer than the three required units of social science are required to take a three semester hour course from approved social science courses and pass it with a grade of ―C or better.

Foreign Language

Students earning a GED, earning a home school diploma and/or graduating from a non-accredited high school may take SAT II subject tests to earn CPC units. To satisfy the foreign language CPC requirements an applicant must pass a SAT II test for language or qualify for exemption. Alternatively, the CLEP, AP, or a departmental exam may be taken, and, if the score earned is adequate, credit will be granted for meeting the foreign language requirements.

Limited admit students with fewer than the two required units of foreign language are required to take a three semester hour course from an approved social science courses and pass with a grade of C or better.

Policies Regarding RHSC Deficiencies

All course work required to overcome deficiencies must be completed prior to accumulating 30 semester hours of university level course work. In science, social science, and foreign language courses, it is necessary to complete the course with a grade of ―C or better.

Students should register for courses to satisfy deficiencies in science, social science, or foreign language during their first and each subsequent semester of enrollment until the deficiencies are satisfied.

Students transferring with fewer than 30 transferable credit hours of accepted transfer credits which do not include completion of the core curriculum credits, or from a program not requiring the College Preparatory Curriculum are required to submit a high school transcript and appropriate test scores for evaluation. Applicants not meeting regular freshman requirements (see ―Regular Admission) are required to test for placement and should register for any deficiencies immediately upon entering Savannah State University.

Students whose native language is not English may be considered to have met the CPC foreign language requirements if they are proficient in their native language. Documentation from the high school counselor is needed to verify that the student’s native language satisfies the foreign language requirement.

Exceptions to the RHSC Requirements

Applicants who have not attended high school within the previous five years are exempt from Required High School Curriculum Requirements. Qualified transfer applicants and International students are exempt also.

Non-traditional applicants who are admitted with RHSC exemptions in English and/or Math are required to sit for the Next-Generation ACCUPLACER.

Presidential Exceptions

In very special and rare circumstances, the President of Savannah State University may grant exceptions to the RHSC and FI requirements for limited admissions if students show exceptional promise for success. Only a few students can be admitted under this category. The total number of Presidential Exceptions must be included in the Limited Admit category and both categories must not exceed 20 percent of the previous Fall First Time-Full Time Freshman cohort. Applicants are required to submit two letters of recommendations and a letter demonstrating desire and competency to attend college.

Admission of Students with Disabilities

Applicants with disabilities are expected to have completed the RHSC requirement with the appropriate instructional accommodations. The Core Curriculum of Savannah State University requires students to complete university-level courses in English, mathematics, social science, and science. No exemptions or substitutions are permitted for these required college courses. Students who are not successful in the high school courses will not be provided with RHSC exceptions in the admissions process.

Foreign language fluency is not required for all majors at Savannah State University. Therefore, students with learning disabilities that preclude the acquisition of a foreign language may petition for admission without completing this RHSC requirement.

For admission to Savannah State University, students must receive approval from a Regents’ Center for Learning Disorders (RCLD) prior to acceptance. To ensure consideration under this provision, students should apply for admission and request a RCLD review no later than six months before the admissions decision is to be made. Students applying should also apply and request approval at least six months in advance, but may be admitted in the ―limited category if they meet other requirements. Those admitted without approval must request a RCLD review and submit all requested materials during their first semester of enrollment. Students who receive approval from the RCLD may then satisfy the CPC foreign language deficiency by substituting another type of course determined by the Institution.

Students are expected to achieve the University’s minimum SAT scores with the appropriate SAT accommodations from the College Board.

Students may apply and be admitted without regard to disability. However, students who do not meet the regular admissions requirements and who would like to be considered for accommodations in the admissions process must notify the Office of Counseling and provide documentation of their disability. In particular, students with learning disorders who are requesting an accommodation that requires approval from a RCLD review should apply at least six months in advance of the time the admissions decision is needed.

Students should be aware that certain programs and degrees require the ability to perform specific critical skills. Students should, prior to applying for or beginning a program of study, review all requirements that are necessary for completion of the program.

Transfer Students

Transfer students who have been out of high school fewer than five years are requested to submit high school transcripts and SAT/ACT test scores as part of their application package unless they have completed 30 transferable hours and earned a minimum GPA of a 2.0.

Transfer students completing high school less than 5 years ago and transferring from University System of Georgia institutions maintain their RHSC status as determined by the first University System institution making the original RHSC evaluation.

Transfer applicants are required to send official transcripts from all previously attended colleges or universities. Transcripts should be sent to the Office of the Registrar at Savannah State University, regardless of the transferability of the credits.

Transfer applicants are not considered for admission unless they are academically eligible to return to the colleges or universities they last attended.

Transfer applicants will be considered for admission to Savannah State University if their grade point average is equivalent to 2.0 on all work attempted at other institutions. Applicants with a GPA of less than 2.0 will be denied admission, but ma y appeal to the Office of Academic Affairs.

Credit allowed for extension, correspondence, CLEP examination, or military service schools shall not exceed a total of 30 semester hours.

Transfer credit may be accepted from degree granting institutions that are accredited at the collegiate level by their appropriate regional accrediting agencies. Students may be required to validate credit by examination. In computing cumulative grade point averages, only the work attempted at Savannah State University will be considered.

If the Core Curriculum requirements in Area A (Essential Skills), Area B (Institutional Options), Area C (Humanities/Fine Arts), Area D (Science, Math, and Technology), Area E (Social Sciences), Freshman Experience, and/or health and wellness have been completed at a University System of Georgia institution, each completed course will be accepted as having met the respective area requirement at Savannah State University. Freshmen Experience/Orientation classes will be allowable substitutions for SSU FYE courses. Transfer students who transfer in 30 or more hours are exempt from taking the First Year Experience course. Students must meet the overall hours to graduate but can make up the hours with elective credit.

An official evaluation of applicants’ previous college credit hours earned will be completed prior to their first semester of attendance, provided that all transcripts are on file. Transfer credit will be awarded from institutions listed in the American Association of College Admission Officers and Registrars Handbook as being regionally accredited.

Students who complete course work and exit any area of Student Learning Support at a University System institution shall not be required to re-enroll in that area of Student Learning Support upon transfer to Savannah State University.

All transfer students from within the system shall be subject to all provisions of this policy. During subsequent semesters, these students shall be subject to all provisions of this policy. Provisionally admitted transfer students must meet the same regular admission requirements as individuals admitted to the University for the first time. A complete record of past remedial course work and ACCUPLACER exam scores must be on file in the Savannah State University Office of the Registrar.

Dual Enrollment

Students who have completed the ninth grade in high school and who have demonstrated outstanding ability towards academic achievement will be considered for Dual Enrollment. The University will consider students for Dual Enrollment only upon recommendation from their high school counselor. To be admitted, students must satisfy all of the following criteria:

• Have a minimum Scholastic Aptitude Test (SAT I) score of 970 (combined evidence based reading and mathematics sections) with no less than 430 Critical Reading (Old SAT) 480 Evidence-Based Reading and Writing Section (New SAT), 24 Reading Test (New SAT) and 17 ACT English or 17 Reading and
• 400 Math (Old SAT) 440 Math Section (New SAT) 22 Math Test (New SAT)/17 ACT Math and ACT composite score of 20 or;
• Next Generation ACCPLACER score of Reading 237 63, Math 258 67 and Write Placer 4
• Have at least a minimum cumulative high school grade point average of 3.0 or numerical average of 80 or higher in academic subjects;
• Be exempt from all Student Academic Assistance or Learning Support requirements;
• Present Parental Consent Form

Courses pursued by students under this program must come from the approved course directory (found at www.gsfc.org) which is supplied to high school counselors in the state. Courses are available only in the areas of the core graduation requirements for college preparatory students: English; Mathematics; Social Studies; Science and Foreign Language.

At Savannah State University the Dual Enrollment program pays for tuition and some fees books, transportation and other expenses are the responsibility of the student, including fees and expenses if not covered under the Dual Enrollment program.

Application Process/Application Procedure

The student must complete an application for admissions. The high school counselor should send an official copy of the students’ transcript directly to the Admissions Office. Submit official test scores from either the College Board Scholastic Aptitude Test (SAT I) or The American College Testing Program (ACT). We will accept scores posted on high school transcripts. Please submit recommendations from the high school guidance counselor our use a Parental Agreement form from your high school signed by the guidance counselor and parent.

International Students

Savannah State University subscribes to the principles of international education and to the basic concept that only through education and understanding can mutual respect, appreciation, and tolerance of others be accomplished.

Students from a country other than the United States who are interested in attending Savannah State University should write to the Office of Admissions, Savannah State University, Savannah, Georgia 31404, USA, and submit a completed application. Applications must be submitted at least ninety days prior to the beginning of the anticipated semester of enrollment.

Applicants must have the equivalent of a USA high school diploma and the equivalent of a 2.0 minimum grade point average on academic work only (on a 4.0 scale).

Savannah State University does not evaluate high school or college coursework completed outside of the United States. An official International Record evaluation must be completed by a university recognized agency.

Applicants must provide evidence of English language proficiency through the TOEFL. Language school records and scores from all tests must be sent to the Office of Admissions. The minimum acceptable TOEFL on the paper version is 530 the score on the computerized version is 225. A score of 69 is the minimum for the Internet based exam. Freshman applicants must also sit for the SAT.

Applicants may be required to take the Next-Generation ACCUPLACER test as well.

Applicants must submit evidence of financial ability to pursue a full-time education in this country since no financial aid is available for international students. All international students are required to pay out-of-state tuition except for those who are in a Direct Exchange Program.

After all of the above conditions have been met, the Immigration Form I-20 (Certificate of Eligibility) needed to obtain a student VISA will be issued to applicants. Applicants must pay the Student and Exchange Visitor Information System (SEVIS) fee and make an appointment for an F-1 Visa and must be granted the student visa prior to enrollment.

International students with a student visa are required to carry a full course of study in every semester, except summer. A minimum course load at Savannah State University is twelve semester hours for undergraduate students and nine semester hours for graduate students.

Resident aliens must present their Alien Registration card as proof of their official status to the Office of International Education.

All international students must be prepared to obtain adequate health and accident insurance while they are attending Savanna h State University. Prior to registration, they must provide proof of insurance and a local street address. A mandatory health insurance program is required for undergraduate and graduate students.

International students must take a proficiency test in both reading and writing (Michigan Test of English Language and a writing test) during their sophomore year. Students who fail either or both tests will be required to enroll in remedial courses.

The University’s international student advisor assists international students on campus and in the community. There is an active International Students Association.

Admission to Engineering Degree Programs

The Regents’ Engineering Pathway Program (REPP) was established in 1986 to expand the availability of engineering education opportunities for Georgians. In its current structure, students complete two or more years of pre engineering courses at participating University System of Georgia (REPP Partner) institutions and then transfer to Georgia Institute of Technology, Georgia Southern University, Kennesaw State University, Mercer University or the University of Georgia to complete a B.S. degree in Engineering (REPP Engineering Institutions).

The freshman admission criteria for direct admission in the Regents’ Engineering Pathway Program (REPP) at Savannah State University are the same as for all other freshmen. However, a minimum score of 500 SAT Math or 19 ACT Math along with a high school GPA of 3.0 or higher will allow the student to start with Pre-Calculus. Students are encouraged to complete the Associate of Science - Core Curriculum degree prior to transferring to any REPP participating institution to complete their bachelor degree. Admission and curriculum requirements vary by institution.

Special Admission Categories

Nontraditional Students

Applicants who have not attended high school or college within the previous five years and who have earned fewer than 30 transferable semester hours of college credit are not required to take the SAT or ACT. However, these applicants will be required to take the Next-Generation ACCUPLACER for placement.

Post-Baccalaureate/Non-Degree Students

Applicants who possess a baccalaureate degree from an accredited college or university may enroll as post-baccalaureate students after submitting an official college transcript showing completion of a baccalaureate degree. There is no limitation on the number of hours of undergraduate credit these students can earn.

Transient Students Enrolling at Savannah State University

Students officially enrolled at another college may apply for the privilege of temporary registration at Savannah State University. These students will ordinarily be expected to return to their home institution.

Transient students are admitted for only a specified time, normally one term. These students must file a regular Application for Admission form, submit a Certificate of Immunization, submit a statement of good standing from their home institution, and have home institution’s permission to take specific courses at Savannah State University.

Since transient students are not admitted as regular students, transcripts of college work completed elsewhere are not required for admissions. A transcript of coursework verifying prerequisites have been met may be required by departments. The College of Business Administration and Department of Social Work require documentation of prerequisites completion.

Transient students who wish to enroll at Savannah State University for a subsequent term must submit (from their home institutions) another statement of good standing and another permission to take specific courses.

Transient students who later wish to apply as transfer students to Savannah State University must meet all requirements for transfer applicants and must submit transcripts from all institutions attended.

Georgia Resident Senior Citizens/Persons 62 or Older

Persons who are 62 or older may enroll as regular students in credit courses on a space available basis without payment of tuition and fees. Students must pay for their supplies and laboratory or special course fees. They must be residents of the State of Georgia and must present a birth certificate or comparable documentation of age to enable the Office of Admissions to determine eligibility. They must meet all admission and degree requirements.

Special Students

All students in classifications not otherwise covered in the University’s admissions categories shall be required to meet all requirements prescribed for admission to undergraduate or graduate programs and to meet any additional requirements prescribed by the University. Exceptions may be made only with written approval of the Chancellor of the University System of Georgia.

Auditors

Students who submit evidence of graduation from an accredited high school or a GED certificate which satisfies the minimum score requirement of the State of Georgia may register as auditors. Under extraordinary circumstances, the President may waive the requirement of a high school diploma or equivalent. Students registered as auditors shall be required to pay the regular tuition and fees for enrollment and shall be prohibited from receiving credit at any later time for course work that they completed as auditors. Prior to registration, students must complete a request for Audit of Course Form and indicate this category on the course schedule planning and registration form.

Faculty members of Savannah State University may attend classes offered by other faculty members if space is available without registering as auditors, but they may not receive credit.

Right of Appeal of Admissions Denial

In all matters concerning admissions, the applicant may appeal by writing to the Office of Admissions and state the basis for an appeal.

A written appeal must be received in the Office of Admissions at least 20 days before the first day of registration for classes for the semester for which the applicant is seeking admission.

Readmit applicants may appeal by submitting a letter to the Office of Academic Affairs prior to first day of registration. Individuals failing to satisfy the deadline may submit their appeal for the following semester.

Applying for Financial Aid

Students applying for financial aid must complete the Free Application for Federal Student Aid (FAFSA) and list the school code 001590. Students may complete the FAFSA via use of the mobile app by downloading the myStudentAid app or visit fafsa.gov and do the FAFSA form on the go. Remember the FAFSA needs to be completed only once annually and is effective for both the academic year and the following summer sessions. All required documents must uploaded within the savannahstate.verifymyfafsa.com portal by June 30th.

If the FAFSA is selected for verification, the student must complete the verification process before any awards are finalized. The Office of Financial Aid (OFA) suggests documents are uploaded promptly. Students who fail to upload required documents may become ineligible to receive certain funds from a particular program. Students will be awarded financial aid upon their admittance to the University.

Scholarships and Grants

Federal Pell Grant

Authorized by the 1972 Higher Education Act, only undergraduates who have not previously received a Bachelor’s Degree are eligible. The eligibility for an award is based on a formula the Department of Education consistently applies to all applicants, cost of attending the institution, and the student’s enrollment status per semester. Beginning with the 2012-2013 academic year students cannot receive more than 600% in Pell grant funds. This new Pell Lifetime Eligibility percentage includes all prior and future disbursements of Pell. Federal Pell Grant awards are not available for certificate, special admit, transient, second degree, non-degree, learning support, high school and graduate seeking students.

Federal Supplemental Educational Opportunity Grants

The Supplemental Educational Opportunity Grant (FSEOG) is determined upon completion of a FAFSA, based on the Department of Education Expected Family Contribution (EFC) number calculated, financial need and funds availability. The grants range from $100 to $2000 per year. Students with the lowest EFC numbers receive priority. FSEOG funds are not available for certificate, special admit, transient, second degree, non-degree, learning support, high school and graduate seeking students.

Federal Teach Grant

The Federal Teach Grant program is a federal grant program that provides grants of up to $4,000 per year to students (regardless of income or need) who intend to teach in a public or private elementary or secondary school that serves students from low income families in a critical need teaching field. Failure to complete required teaching service requirements or an eligible program/major/concentration results in the grant becoming a Federal Direct Unsubsidized loan. Students must complete the obligation within eight years of completing program of study.

HOPE Scholarship (Helping Outstanding Pupils Educationally)

Georgia’s HOPE Scholarship is a merit-based award restricted to Georgia residents who have demonstrated academic achievement, graduated from a Georgia high school with a minimum grade point average of 3.0, continue to maintain a minimum 3.0 cumulative grade point average at a HOPE Scholarship eligible college or university in Georgia, is a U.S. citizen, meet the Georgia residency and selective service registration requirements, not defaulted or owe on federal or state financial aid, and maintain satisfactory academic progress.

Students must maintain a 3.0 grade point average at all checkpoints (30, 60, 90 semester hours), at the end of every Spring semester, and at the end of 3 part-time terms for beginning students. A non-traditional student may qualify for HOPE Scholarship after completing 30 credit hours towards their program of study and maintain a 3.0 GPA. Students may only regain HOPE Scholarship one time. The scholarship provides some money to assist students with their educational costs of attending an eligible college or university in Georgia. The HOPE Scholarship does not pay for Learning Support (remedial) classes, after July 1, 2011. Recipients do not receive a book allowance for attendance at SSU. The HOPE Scholarship has a 10-year limit for students first receiving the HOPE Scholarship during summer 2019 term (FY 20) or later. A 7-year limit exists for students first receiving the HOPE Scholarship during the 2011-2012 academic year (FY12) or later. Students are ineligible to receive HOPE Scholarship funds once the 127 semester credit limit is reached.

Zell Miller Scholarship

Georgia’s Zell Miller Scholarship a merit-based award restricted to Georgia residents who have demonstrated academic achievement, similar to the HOPE Scholarship, but with more rigorous academic requirements. A Zell Miller Scholarship recipient must graduate from high school with a minimum 3.70 grade point average, receive a combined minimum SAT score of 1200 on the math and reading portions or a minimum composite ACT score of 26 in a single national test administration. Students must maintain a minimum 3.30 cumulative postsecondary grade point average to remain eligible at all checkpoints (30, 60, and 90 semester credits), at the end of every Spring semester, and at the end of 3 part-time terms for beginning students. Students who lose eligibility may regain the scholarship once.

Ineligible Zell Miller Scholarship students may continue to receive HOPE Scholarship if eligible. Zell Miller Scholarship does not pay for Learning Support (remedial) classes, after July 1, 2011. Recipients do not receive a book allowance for attendance at SSU. A 10-year limit for students first receiving the HOPE Scholarship during summer 2019 term (FY 20) or later. A 7-year limit exists for students first receiving the HOPE Scholarship during the 2011-2012 academic year (FY12) or later. Students are ineligible to receive Zell Miller Scholarship funds once the 127 semester credit limit is reached.

Savannah State University Scholarships

Merit and need-based academic scholarships are awarded annually to undergraduates and graduates from private, federal, state and university-funded sources. University funded-sources are made possible through contributions from alumni, students, parents, faculty, staff, businesses, foundations, corporations, and friends of the university. Both undergraduate and graduate students may apply for scholarships. The eligibility requirements for each scholarship vary. Criteria for merit-based scholarships include academic achievement, standardized test scores, extracurricular activities, awards, and honors. Students with GPA’s from 2.0 to 2.9 are also encouraged to apply.

Students are required to complete the FAFSA and offered admittance to the university by published deadline. Applications are available online at www.savannahstate.edu.

For more information, contact the Office of Financial Aid at (912) 358-4162 or finaid@savannahstate.edu.
Athletic scholarship information is available through the Athletic Department at (912) 358-3449.

ROTC Scholarships

Army and Navy ROTC Scholarships are available. For information regarding these scholarships, contact the Army ROTC Program at (912) 358-4272 and/or the Navy ROTC Program (912) 358-3095.

Work Programs

Federal Work-Study

The Federal Work-Study Program provides part-time jobs for students with financial need as determined by the Free Application for Federal Student Aid (FAFSA). A student is awarded work for no more than 19 hours per week. Students are paid the current federal minimum wage and may earn up to $2,000 per semester or a maximum of $4,000 for the academic year.

Students awarded a work award must use “JobX” to search posted community service work and work-related course of study positions or sign up for e-mail notification about placement.

University Work Program

The Savannah State University student employment program provides part-time employment opportunities for students within various departments on campus. Any full-time student with satisfactory grades is eligible for employment.

Under an agreement with the U.S. Department of Education, the institution is obligated to employ qualified financially eligible students before offering employment to others.

Loans

Federal Direct Loan

The Federal Direct Loan Program is an educational loan that offers low interest rates directly to students and parents (PLUS) through post-secondary institutions. Repayment is deferred until the student graduates, withdraws, or drops below half-time status. Federal Direct Loans are either subsidized or unsubsidized. The results of the Free Application for Federal Student Aid (FAFSA) determine loan type eligibility. First-time borrowers must complete a Loan Counseling session and Master Promissory Note online before any loan funds are credited to an account or disbursed to the student. Federal Direct Student Loans are made in multiple disbursements.

Georgia Student Access Loan Program (SAL)

The Georgia Student Access Loan program is restricted to Georgia eligible students and designed to assist undergraduate college students who have a gap in meeting their educational costs. To be considered, students must complete the FAFSA application and the SAL application (at www.gafutures.org). Students must not decline any federal, institutional or private scholarships, grants, loans or military or veteran educational benefits, when available, in lieu of a SAL. SAL funds are used to cover any part of the student’s Cost of Attendance for the academic period and cannot be used to offset a student’s EFC. This loan has a 1% interest rate. The annual award amount may be the lesser of $8,000 or the student’s Cost of Attendance minus the student’s Expected Family Contribution (EFC) minus the student’s Expected Financial Aid. The aggregate limit is $40,000. Applications are randomly selected from a pool of eligible applicants.

Veteran Affairs

These benefits are available to all qualifying students under various DOD and VA Funded Programs as shown below. VA Payments for Tuition and Fees will be paid directly to SSU while payments for Monthly Housing Allowance and Books will be made directly to the student. For questions regarding GI Bill benefits, please contact the Department of Veteran Affairs at 912.358.4205. Active Duty and Reserve students desiring to utilize Tuition Assistance should contact the Office of the Comptroller at 912.358.3015. Eligible students are encouraged to contact the appropriate office to best determine their estimated amount of benefits prior to applying for Financial Aid as some awards and/or scholarships must be discounted.

• Tuition Assistance (TA/Active Duty or Reserve)
• Montgomery GI Bill Active Duty (MGIB-AD); Chapter 30
• Vocational Rehabilitation and Employment Service (Voc-Rehab); Chapter 31
• Post 9/11 GI Bill: Chapter 33
• Dependents Education Assistance Program (DEAP); Chapter 35
• Montgomery GI Bill - Selected Reserves and National Guard (MGIB-SR); Chapter 1606

Withdrawal Policy and Financial Aid Funds

Financial aid is awarded to a student on the premise the student will complete the entire semester for which the aid was awarded. All schools participating in the Title IV Funds Program are required to use specific refund policies when a student receiving SFA Program funds ceases attendance. In addition, the current provisions specify an order of return of unearned funds from all sources of aid, not just the SFA Programs.

Unofficial Withdrawals

Students, who cease attending all classes without officially withdrawing or notifying the university of his/her intent to withdraw are considered unofficially withdrawn from the university. The withdrawal date will be the midpoint of the payment period for which Title IV Funds were disbursed or the student’s last date of attendance at an academically-related activity as documented by the university. In compliance with Title IV regulations for unofficial withdrawals, students who have received grades with no earned hours in all classes will be considered unofficially withdrawn from the University and reported as such. A R2T4 calculation must be completed by the Office of Financial Aid. Based on the students’ last date of attendance provided by the Office of the Registrar, the student will be responsible for any and all funds due back to the Department of Education.

Official Withdrawals

If a student completely withdraws from school during a term, the school must calculate, according to a specific formula, the portion of the total scheduled financial assistance that the student has earned and is therefore entitled to retain, until the time that the student withdrew. Students who have not completed the verification process are ineligible to receive any financial aid. The portion of the federal grants and loans that the student is entitled to receive is calculated on a percentage basis up to the end of 60% of the term. For example, if a student completes 30% of the semester, he/she earns 30% of the approved federal aid that he/she was originally scheduled to receive. This means that 70% of the students scheduled or disbursed aid remains unearned and must be returned to the Federal Programs. This policy governs the earned and unearned portions of the student’s Federal Title IV Financial Aid only. This policy does not affect the student’s charges. The student is responsible for paying any outstanding charges to the university.

The student’s official withdrawal date will be determined by the university as 1) the date the student began the university’s withdrawal process or the date that the student officially notified the university of his/her intent to withdraw; 2) the midpoint of the semester if the student withdraws without notifying the university; or 3) the student’s last date of attendance at an academically-related activity as documented by the university.

Savannah State University attempts to notify the student no later than 30 days of determination that a student withdraws to return its share of the student’s unearned aid and the student has 45 days from the notification date to return their portion. Any amount awarded for the term in which a return of Title IV funds is required must occur in the following order: Federal Unsubsidized Direct Stafford Loans, Federal Subsidized Direct Stafford Loans, Federal PLUS Loan (received on behalf of the student), Federal Pell Grants, and Federal SEOG Grants.

Satisfactory Academic Progress (SAP) Guidelines for Student Financial Aid

To be eligible to receive Financial Aid, which includes funds from federal, state and institutional programs, students must maintain satisfactory academic progress (SAP). Savannah State University (SSU) is required by the U.S. Department of Education to establish minimum standards of SAP to ensure the student is proceeding in a positive manner toward graduation. SAP is calculated each semester and includes all periods of the student’s enrollment, including periods in which the student does not receive financial aid funds.

Students attending SSU must be in good academic standing and making satisfactory progress with a minimum grade point average (GPA), pace of completion rate and maximum time frame, as stated below. Progress is checked at the end of each semester.

Grade Point Average Requirement (Quantitative)

Students must maintain the following GPA requirements:

Any student who fails to meet the GPA requirement will be placed on Financial Aid Warning, but, will continue to be eligible for financial aid. The student has the following semester of attendance to earn the required minimum cumulative GPA. At the end of the warning period, if the required minimum cumulative GPA is met, the student is taken off of Financial Aid Warning. If the required minimum cumulative GPA is not achieved, then the student will be placed on Financial Aid Suspension during the next semester of attendance. The student will not receive financial aid assistance while on Financial Aid Suspension. The total cumulative earned hours consist of hours earned at SSU and accepted transfer credits. Transfer credits are not included in the computation of the cumulative GPA for financial aid unless the credit was earned while attending other schools as a Transient Student where a student was taking classes at another institution as a degree-seeking SSU student.

Pace of Completion (Quantitative)

A student must successfully earn a minimum of 67% of the cumulative coursework attempted at SSU. Failure to complete this minimum percentage will result in a student being placed on Financial Aid Warning during the next semester of attendance. If the student completes 67% of the coursework attempted during the warning semester, then the student will be taken off of Financial Aid Warning. If the student completes less than 67% of cumulative coursework attempted during the warning semester, then the student will be placed on Financial Aid Suspension for the next attending semester. The Total Earned Hours at SSU divided by the Total Attempted Hours at SSU must be at least 67% to maintain eligibility.

Maximum Time Frame

All students must complete their program of study within a maximum time frame of one and-one-half (150%) times the length of the program in which they are enrolled. This means that once a student has attempted one-and-one-half times the minimum number of credit hours necessary for completing program requirements, the student will be ineligible to receive financial aid. Attempted hours include all attempted hours at SSU and all attempted transfer credit. Students who have completed all the coursework for their degree but have not received the degree are no longer eligible for aid. Second degree students are required to complete their second degree within the maximum 150% of the hours required for the second degree. If the time limit has been exceeded, aid eligibility ends. The student will be placed on Financial Aid Suspension status. There is no Financial Aid warning period.

Grades

Grades of IP (in-progress), W (withdrew) and WF (withdrew failing) are not included in calculating a student’s GPA, but are counted as course work attempted. I (incomplete) is counted as an F. All grade changes must be submitted and processed during the first 10 days of classes of the following semester. Any changes after the first 10 days of the following semester will not be included in the SAP calculation.

Repeated Hours

All repeated hours are counted in Pace of Completion calculation, however, only the highest grade is counted in the GPA calculation.

Academic Renewal

The U. S. Department of Education does not recognize academic amnesty or academic renewal in relation to financial aid satisfactory academic progress. SSU is required to include all courses and grades in evaluating a student’s satisfactory academic progress. However, if there were special circumstances involved SSU may be able to approve a SAP appeal and place the student on Financial Aid Probation.

Transfer Students

Transfer students accepted by SSU, not previously enrolled at SSU, will be classified as maintaining SAP for the first semester enrolled. At the end of the first semester, the student’s grades will be measured in accordance with the SSU’s SAP policy. Transfer credits will be counted as attempted and, if accepted, earn credits for the calculation of maximum time-frame only.

Financial Aid Suspension

Once a student is on Financial Aid Suspension, the student must pay for the next attending semester at his or her own expense (alternative loans may be used). All federal, state and institutional funds are removed for the semester(s) the student is on Financial Aid Suspension. Until the student meets SAP requirements or have a successfully approved appeal, the student will remain on Financial Aid Suspension.

A student is expected to now the SAP Policy. Students can review their SAP status is always available for viewing online on PAWS after final grades have been processed.

Appeal of Financial Aid Suspension

Students have the right to appeal their suspension of financial aid if they have extenuating circumstances that prevented them from making SAP. Extenuating circumstances are limited to 1) death or serious illness or injury to an immediate family member, 2) extended hospitalization or medical condition of the student, 3) victimization of a violent crime or natural disaster, 4) and work related difficulties, and 5) other unexpected documented situations.

Lack of transportation to school, poor class performance, and pursuit of a double or dual major are not extenuating circumstances. The appeal must be address the following: 1) the extenuating circumstances that prevented the student from meeting the Satisfactory Academic Progress (SAP) standards, 2) what has changed that will enable you to meet SAP, and 3) plan of action to resolve or control the cause for the circumstance or unit-deficiency and explain how it will not cause problems in the future.

The appeal must be completed online at https://savannahstate.verifymyfafsa.com. If the appeal is not available, please contact the office. An appeal can only be submitted once per semester. Supporting documents must be uploaded with the appeal. In the case of maximum tame frame, a letter from the academic advisor, Department Chair or Dean and evidence graduation is likely to occur in the near future is needed. The SAP appeal form must be submitted by the end of the Drop/Add period for the semester in which the student plans to attend. Failure to adhere to this time line will result in the student losing the right to appeal the financial aid suspension for that semester.

The SAP Appeals Committee will review appeals at the end of the semester after grades are posted. The Office of Financial Aid will notify the student of the committee’s decision via campus email. Decision results will be available on PAWS. Due to FERPA, decision information cannot be given over the phone. The SAP committee decision is final. If denied, students are able to submit an additional appeal after meeting with a Financial Aid Counselor.

Until the appeal is approved, the student should consider him or herself ineligible until notice is received otherwise. Future decisions of enrollment should be under the assumption that financial aid will not be provided and that payment of tuition will be the obligation of the enrolling student.

If approved, the student will be placed on Financial Aid Probation status for the subsequent semester(s). While on Financial Aid Probation, the Office of Financial Aid may require the student to maintain a specified percentage of semester coursework, cumulative GPA, receive tutorial assistance and/or complete a SAP Agreement. If any of the prescribed conditions are not met, eligibility will be denied. The student will be awarded based on funds available and replacement of previously awarded funds is not guaranteed.

A student is expected to know the SAP Policy. Students can review their SAP status is always available for viewing online via on PAWS after final grades have been processed. The Office of Financial Aid attempts to notify students when they are on Financial Aid Suspension; however, sometimes students do not receive notification due to circumstances beyond the control of the Office of Financial Aid. If a student is not notified of the Financial Aid Suspension, that does not excuse a student from the Financial Aid Suspension, nor does it exempt a student from appealing in a timely manner.